Print output is a growing expense for businesses. According to IDC research, U.S. companies and consumers printed 929 billion document pages in 1998. This rose to 1.49 trillion in 2002, and IDC projects that it will reach 1.84 trillion pages in 2006.

The ability to charge individual users, departments, or customers for their usage of printers, copiers, and fax machines is becoming more important. Companies have always known that operating costs are highly influenced by the cost to move documents throughout an organization. Recovering those costs is possible by assigning a specific account code to every print, copy, or outgoing fax. In the most basic sense, an 'account code' is made up of several pieces of data such as a user ID, department and cost of page printed. Each data point, by itself, is useless. But when combined, the account code becomes the basis for generating reports to use in cost recovery.

Print Accounting technology can be used to optimize print, copy, fax and scan usage across your organization. By understanding the printing patterns of your organization, you can optimize the costs of your fleet of network printers, desktop printers and multifunctional systems.

Print jobs can be routed to the most cost effective output device.
Copy, print, fax and/or scan jobs can be tracked and billed to departments or clients.
Usage can be limited or controlled where appropriate
Print devices can be monitored and placed for optimal productivity

To learn more about how print accounting can help your organization lower costs, contact us to schedule a Document Workflow Analysis.